Privacy Policy | Astburn Co., Ltd.

Personal Information

In this Policy, “personal information” means information about a living individual that can identify the specific individual by the name, date of birth, or other description, etc., contained in such information, or that contains an individual identification code, and means “personal information” as defined in the Act on the Protection of Personal Information (hereinafter, the “Personal Information Protection Act”).

Purposes of Use of Personal Information

The Company uses acquired personal information only to the extent necessary for the following purposes and does not use it for any other purpose.

1. Personal information of business partners (in the case of corporate customers, their officers and employees)

To provide products and services
To introduce the products and services of the Company and its partner businesses
To provide services jointly with partner businesses
For surveys and studies aimed at improving the services of the Company and its partner businesses
To make contact as necessary for transactions
To manage business-partner information

2. Personal information of those who make inquiries to the Company

To respond to and contact regarding the content of inquiries
To contact and report to relevant authorities

3. Personal information of recruitment candidates and applicants

To consider and decide on acceptance or rejection
To make contact regarding the recruitment selection process

4. Personal information of the Company's employees

For business communications, attendance management, payment of salaries, personnel evaluation, capability development, employee benefits, occupational health and safety and other labor management, and for the performance of obligations stipulated in labor-related laws, tax-related laws, and social-welfare-related laws
For the acceptance, performance, and management of various procedures stipulated in internal company regulations

5. Personal information of those who participated in events handled by the Company

To conduct analysis, processed so as not to identify individuals, for the purpose of improving services
To send direct mail and postal items

6. Personal information entrusted to us for handling by customers

The entrusted purpose of use (assumed to include sending email and postal items to event participants, etc.)

Proper Acquisition and Proper Use

The Company acquires personal information by proper and fair means, to the extent necessary to achieve the purposes of use. The Company will not use personal information in a manner that may encourage or induce illegal or unjust acts.

Provision to Third Parties

Except in the following cases, the Company will not disclose or provide personal information to any third party without the consent of the individual.

(1) Where provision is permitted by laws and regulations, etc.
(2) Where it is provided to a contractor within the scope necessary to achieve the purposes of use

Framework for Handling Personal Information

In order to prevent various risks such as unauthorized access to personal information and the leakage, loss, or damage of personal information, the Company builds and maintains a framework for taking prompt measures for the safe management of personal information. The Company conducts inspections and, with respect to any violations or incidents discovered, promptly corrects them and implements preventive measures against weaknesses. The Company also makes the contents of laws, regulations, and guidelines such as the Personal Information Protection Act known to its employees, conducts education on safety, and provides appropriate supervision.

Outsourcing of the Handling of Personal Information

The Company may outsource all or part of the handling of personal information within the scope necessary to achieve the purposes of use. In such cases, the Company selects as the contractor a party that meets a sufficient level of personal information protection, stipulates the matters necessary for the protection of personal information in the outsourcing agreement, etc., and provides appropriate management and supervision of the contractor.

Personal-Related Information

The Company acquires personal-related information (as defined by the Personal Information Protection Act), such as web-page browsing history and search history, purchase history, behavioral history including location information, encrypted email addresses, cookies, and advertising IDs. When providing personal-related information held by the Company to a third party, the Company carries out appropriate confirmation in accordance with the provisions of laws and regulations. In addition, when the Company acquires, as personal information, personal-related information held by a third party, the Company obtains the consent of the individual in advance in accordance with the provisions of laws and regulations.

Procedures for Disclosure, etc. of Personal Information

When the Company receives a request from an individual or their agent for notification of the purpose of use, disclosure, correction, addition, or deletion of the contents, suspension of use, erasure, or suspension of provision to third parties (hereinafter, “disclosure, etc.”) with respect to the personal information held by the Company, the Company will respond in accordance with the provisions of laws and regulations. If you wish to request disclosure, etc., please apply as set forth below.

Method for Applying for a Request for Disclosure, etc.

Please make requests for disclosure, etc. to the contact below. We will send you our prescribed request documents; please fill in the required items on the request documents and send them to the contact designated by us. At that time, in order to verify the identity of the requester, please also enclose the documents described in the “Method of Identity Verification” below. Please note that the costs associated with sending the request documents, etc. are to be borne by the requester.

Contact for Applications for Disclosure, etc.

140-0013
Amuse K 2F, 2-7-9 Minami-Oi, Shinagawa-ku, Tokyo, Japan
Astburn Co., Ltd., Legal & Compliance Department

Method of Identity Verification

For a request by the individual: any one copy of a document issued by a public institution, such as a driver's license, certificate of residence, or health insurance card.

For a request by an agent: in addition to the personal-information disclosure request form, please enclose the following documents.

(1) A document (copy) to confirm that the person is the agent: any one copy of a document issued by a public institution, such as a driver's license, certificate of residence, or health insurance card
(2) In the case of a statutory agent: a document confirming the existence of statutory authority of representation, such as a copy of a family register or a certificate of registered matters of guardianship for adults

Method of Response to a Request for Disclosure, etc.

We will respond in writing or by electromagnetic record to the address stated on the requester's request form.

Fees

For notification of the purpose of use and requests for disclosure, the requester shall bear a fee of 1,000 yen (tax included) as the fee for the request. In addition, where it is clear that the cost of carrying out the disclosure, including processing of the data subject to disclosure, will exceed that amount, the requester shall additionally bear an amount equivalent to the actual costs corresponding to the content of the request, as the fee for carrying out the disclosure. In such cases, we will separately notify you of an estimate of the fee amount in advance. Please transfer the fee to the account designated by us. Please note that transfer fees are to be borne by the requester.

Procedure for Amending This Policy

For the protection of personal information, the Company reviews the contents of this Policy as appropriate and strives to improve it. For the amended contents, please check the Company's website.

Contact for Inquiries

The Company accepts inquiries, complaints, consultations, etc. regarding the handling of personal information at the inquiry contact below.

140-0013
Amuse K 2F, 2-7-9 Minami-Oi, Shinagawa-ku, Tokyo, Japan
Astburn Co., Ltd., Legal & Compliance Department

Established and effective: April 28, 2022